The Quick Answer

• Follow the instructions below to set up POP1 access in Outlook 2007/2010.
• Google Apps users, please follow the default instructions unless otherwise noted.

To configure Outlook 2007/2010 for your Gmail address:

1. Enable POP in your email account. Don’t forget to click Save Changes when you’re done.
2. Open Outlook.
3. Click the Tools menu, and select Account Settings…
4. On the E-mail tab, click New…
5. If you are prompted to Choose E-mail Service, select Microsoft Exchange, POP3, IMAP, or HTTP, and click Next.
6. Fill in all necessary fields to include the following information:

Your Name: Enter your name as you would like it to appear in the From: field of outgoing messages.

Email Address: Enter your full Gmail email address (username@gmail.com). Google Apps users, enter your full address in the format username@your_domain.com.

Password: Enter your email password.

Manually configure server settings or additional server types: Leave this option unchecked if you want to automatically configure Outlook 2007/2010. If you want to manually configure Outlook 2007/2010, check this box now. Google Apps users should configure manually as follows.

7. Click Next. If you are configuring Outlook 2007/2010 automatically, you’re done! Just click Finish.

8. If you are configuring Outlook 2007/2010 manually, select Internet E-mail and click Next.

9. Verify your User Information, and enter the following additional information:

Server Information

Account Type: POP3

Incoming mail server: pop.gmail.com (Google Apps users, enter the server names provided, don’t add your domain2 name in these steps)

Outgoing mail server3 (SMTP): smtp.gmail.com

Logon Information

User Name: Enter your Gmail username (including @gmail.com). Google Apps users, enter your full address in the format username@your_domain.com

Password: Enter your email password.

Require logon using Secure Password Authentication (SPA): Leave this option unchecked.

10.Click the More Settings… button, and select the Outgoing Server tab.

11. Check the box next to My outgoing server (SMTP) requires authentication and select Use same settings as my incoming mail server.

12. Click the Advanced tab, and check the box next to This server requires an encrypted connection (SSL)under Incoming Server (POP3). Enter 995 in the ‘Incoming Server’ box.

13. In the Outgoing server (SMTP) box, enter 587, and select TLS from the drop-down menu next to Use the following type of encrypted connection:.

14. Click OK.

15. Click Test Account Settings… After receiving ‘Congratulations! All tests completed successfully’, click Close.

16. Click Next, and then click Finish.

Congratulations! You’re done configuring your client to send and retrieve Gmail messages.

If you experience problems using POP with Outlook, please call.

1. 1.     POP: POP (Post office protocol) is a one-way download of your messages that allows you to access your mail with a mail program like Outlook Express or Apple Mail. POP only offers one-way communication, which means that actions you take in the mail program (like marking a message as read) won’t be synced to Gmail.
2. 2.     domain: A domain is a name for an IP address and is more commonly recognized as a website or web address. For example, Google.com is a domain.
3. 3.     mail server: A mail server is a machine that sends and receives emails. Think of a mail server as a mailman who makes sure messages go to the right place.

updated 04/05/2012